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July 28, 2023
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Welcome to the monthly newsletter for Colorado’s new paid Family and Medical Leave Insurance (FAMLI) program. If you’re receiving this newsletter for the first time, you have an account in My FAMLI+ Employer and this newsletter includes important information for your business. Each FAMLI newsletter aims to assist employers and third party administrators in meeting their FAMLI requirements. It also contains information for health care providers, individuals and families about the launch of FAMLI benefits in 2024.
These updates can also be sent directly to your cell phone, just add your mobile number to your subscription preferences and select SMS/text message as your preferred format.
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Q2 Reporting Deadline for Employers: July 31, 2023!
The clock is ticking! Just a few days remain for employers to report Q2 wage reports and corresponding premium payments. It’s all due by Monday, July 31, 2023. If you miss the deadline, your business will be charged late fees and interest on past-due payments. If you still haven’t completed your Q1 reporting requirements, get it done as soon as possible, so those fees and interest payments don’t pile up. Need help getting it all done? Check out our How-To-Videos, user guides, file specifications, and sample templates for help. And if you need individualized support, call 1-866-CO-FAMLI (1-866-263-2654) Monday through Friday between 8 a.m. and 4 p.m.
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Wage Rules are Changing!
One of the basic foundations of how FAMLI is funded – the wages that count when calculating premiums – is changing. And we want to know what you think about it.
Join us (virtually) for a public Rules hearing August 1, 2023, at 10:15 a.m. Get the full details of the proposed changes here. In addition to the proposed change on wage calculation, there is a proposal to modify the requirements for Local Governments.
We encourage all members of our community, employers and families alike, to give these proposals some thought and submit any questions or concerns before they are adopted! Here’s how:
The public comment period is now open. To submit a written public comment on the proposed rule changes, please fill out our Submit A Public Comment form.
The meeting on Aug. 1 won’t end until the last person who wishes to speak has been heard. This hearing will be held virtually over Zoom. We strongly encourage attendees to RSVP and let us know if they plan to testify. Attendees can join the meeting at any time after 10:15 a.m.
The public comment period for these rules will close on Wednesday, Aug. 2, 2023, at 9:00 a.m.
Join us at an Upcoming Regional Town Hall!
Something exciting is starting in August. That’s when the FAMLI team will start hitting the road and putting on in-person town halls to give employers and employees alike the chance to get any questions answered during a convenient, close-to-home live event. We’re gearing up to open FAMLI benefits at the beginning of 2024, so these events are a great opportunity to find out what’s coming and how your business or your family can take advantage.
Go here to see the full schedule. We’re planning stops in Grand Junction, Fort Collins, Colorado Springs and Denver. We’d love to see you in person, but each stop will also have a virtual option to attend giving you several opportunities to join us. Registration is required, so let us know you’re coming by filling out this form.
Don’t forget, if none of the scheduled dates work for you, we regularly put on virtual events where you can ask our experts your questions and make your voice heard. We’ve got Facebook Live events and topical one-hour webinars for a deep dive into the subjects Coloradans are asking about most. Speaking of which…
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Attention Health Care Providers: The August webinar is for you!
Mark your calendars for Aug. 22 at 11 a.m. to get a look at the exclusive portal we’re launching to help health care providers and their staff manage FAMLI claims.
This exciting new portal will streamline the claim-processing experience for individuals and families during stressful life events. It’s free and it’s going to reduce paperwork, protect professional credentials for health care providers, and improve the overall patient experience.
Come see how to use the portal when it goes live! Registration is required. This live Q&A session will be limited to 500 people, but we will be streaming the webinar live on YouTube!
You can also help FAMLI spread the word to your provider networks! Check out our marketing kit complete with copy-and-paste ready newsletter articles, social media graphics and captions and a flyer specifically for health care providers.
Stay tuned for the official launch date and get updates by subscribing to FAMLI's health care provider list.
We Need Health Care Providers to Test Our Portal!
Health care providers will be crucial when Coloradans start applying for FAMLI benefits. Now is the time to make sure the special portal we’ve built for health care providers is as efficient as possible. Give your input before the system opens up for benefit applications later this year. Sign up here to test the FAMLI health care provider portal.
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New Name, Features and Functionalities Coming to Unemployent Premium and Wage System
This fall, CDLE’s Unemployment Division will introduce a brand-new premium and wage reporting system for Colorado Employers. MyUI Employer+ comes with a wealth of functionality upgrades and self-service features to make managing your UI employer account easier than ever before. Once registered, employers and TPAs will find:
- New Employer/TPA account settings, roles & relationships
- Simplified wage reporting
- Automatically calculated premium payments
- Actionable fact-finding requests
- Easy payments, payment plans & refunds
- Searchable account information and history
- Customer service requests
- And more!
Subscribe to UI’s Employer Newsletter for the most up-to-date information, and stay tuned for more demos, videos, guides and town halls highlighting the functionalities of the new system!
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Share Your Story With Us!
We want to hear your personal stories. Please tell us how FAMLI could have or will help you. This month we’re featuring a story shared with us by Katy:
In 2019, I was in a severe car accident that put me out of work for over 6 months. My parents had to take some time off to care for me, so nobody was making any money for a while. A paid family leave program would’ve reduced the burden off of my whole family. We would’ve been able to pay rent on time, I could’ve paid some of my medical bills, I wouldn’t have had to worry about being homeless while I was recovering from life-threatening injuries. I know this will help so many families in the future!
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People Are Asking
Q: What will my FAMLI benefits be if I work inconsistent hours, 40 hours one week but 20 hours the next?
A: When someone files a FAMLI leave claim, they’ll also enter the typical number of hours expected to work while absent AND the hours they’ll be absent. For people with multiple employers, they’ll enter the typical hours expected to work for each employer.
The My FAMLI+ system will use this information to calculate the typical working hours per week.
Q: I need to change a wage report or premium payment from a previous quarter. What’s the process for getting an amendment?
A: Amendments can be made at any time. The My FAMLI+ Employer portal will allow amendments up to six quarters back from the present. This can all be done in My FAMLI+ Employer. For changes further back, call contact center at 1-866-CO-FAMLI (1-866-263-2654).
There is no penalty for small adjustments. There will be a $5 penalty per wage that is amended by 25% or more.
Q: I’m an employer who has paid into the system and now have a private plan. Am I entitled to a refund?
A: Yes! Employers who apply to FAMLI for approval to substitute a private plan (carrier or self-insured) by Oct. 31, 2023, and whose effective date is on or before Jan. 1, 2024, are eligible for a refund for any premiums paid to the FAMLI in 2023.
If their private plan expressly allows, the employer may apply those funds to premiums required by the insurance carrier or may deposit the funds in a separate account (self-insured) as required by the regulations. Check out our Private Plan page for instructions on how to ensure you get approval from the Division to use a private plan.
The FAMLI team is asking
We love it when you ask us questions, and now we want to ask you some questions! Please take this quick survey and tell us “How Well You Know FAMLI.” Your feedback is important to us.
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